This collection development policy states the principles and guidelines the John F. Kennedy University Libraries follow in the selection and acquisition of electronic resources. It specifically addresses electronic resources for which a cost is incurred. For free web/internet sources, see Policy on Adding Free Web/Internet Resources.
The JFKU Libraries collect electronic resources to support the instructional, research and service activities of John F. Kennedy University students, faculty and staff. Electronic resources are defined as resources that require computer access. These include, but are not limited to, electronic serials or collections of serials; online databases; electronic reference materials; electronic monographs or collections of monographs. Access formats include internet, online services, hard disks, compact disks and DVDs.The JFKU libraries participate in consortial purchases of electronic resources whenever possible.
Electronic resources should be relevant and appropriate to a significant segment of the Libraries’ users, meet current academic and research needs, and support the University mission. Electronic resources considered for addition to the collection should fall within current guidelines as reflected in the JFKU Libraries Collection Development Policy and other appropriate guidelines.
Duplication of the print and electronic versions of a resource are generally discouraged but will be considered on a case-by-case basis. The Libraries acquire materials in electronic format if available and deemed appropriate to provide improved access to all campuses or to enhance the Libraries’ current collections. Electronic access is the preferred format for serials and reference materials when available.
Traditional selection criteria for library materials apply to electronic resources as well. However, due to their unique nature, special criteria need also be applied.
Ultimate responsibility for the development and maintenance of the Libraries’ electronic collection rests with the University Librarian. All JFKU Librarians assist in the selection, deselection and acquisition of electronic resources. For purposes of evaluation, the Public Services and Electronic Resources Librarian is also responsible for requesting trial periods for resources under consideration and collecting usage statistics on current resources.
Faculty, students and staff may recommend particular electronic resources be added to the collection by submitting a request through the Libraries' website.
The JFKU Libraries will negotiate the best possible license with each vendor. Each resource may have differing terms and not all preferences may be met. In general, the vendor should provide a standard agreement that describes the terms of the license in easy-to-understand and explicit language. Licenses should include, but are not limited to:
Electronic resources are accessible through the Libraries’ website. Web-based resources are made available using links on the Libraries’ web pages and via electronic resource management services. Electronic resources are promoted to relevant faculty, students and staff as part of our regular library instruction, and additional training will be arranged, when necessary. Announcements and promotions of electronic resources may be submitted to appropriate departmental email lists and highlighted on the Libraries' website.
Electronic resources are reviewed and reassessed before renewal. A resource may be withdrawn from the collection when:
This policy will be reviewed and revised as needed in order to address changes and reflect current practices in the continually evolving electronic information environment.
This policy is based in part on: Florida Atlantic University Libraries. (2004). FAU Libraries Collection Development Policy: Electronic Resources. Retrieved April 26, 2007, from Florida Atlantic University http://www.library.fau.edu/policies/cd_fau.htm